Tools And Platforms For A Better Virtual Workspace
January 14, 2022
While Covid-19 has completely disturbed our ‘normal’ lives, it nevertheless brought a few revolutions earlier than mankind had envisioned. Although online shopping, courses, and communication were a part of our daily lives already, the pandemic seems to have pushed digitalisation to a whole different level.
The sudden social restrictions and lockdowns undeniably forced almost every aspect of our lives to the internet in some fast-forwarding way. From schooling to working, everything shifted to the virtual realm. Amidst all this, the corporations that could not adapt quickly crumbled and met their demise. However, others promptly shifted all their business functions including, HR management, daily operations, customer interaction, etc, online.
Resultantly, work from home or remote jobs became the norm. However, the concept was not entirely unexplored as freelancing, and in rare cases, remote work did exist in the pre-pandemic time. But that is a topic for another day.
Despite the arrival of vaccines, new waves of covid keep coming. In light of the latter and the cost-saving involved, most companies like Microsoft announced their intentions to continue offering remote work even after the pandemic ends.
Today, we shall discuss a few tools and platforms that expedite virtual workspace operations and make digital collaboration seamless and streamlined.
People devote a lot of care to setting up their home offices for remote work, but they don’t pay nearly as much attention to finding ways to improve their virtual working experience and collaborations.
The tools mentioned below can help you in this regard:
Collaboration is the key to the success of any team, and a virtual workspace is no exception to this standard. Even in the physical world, if proper mechanisms for task assignment, delegation, scheduling, and monitoring are not taken into consideration, teams would feel baffled and overwhelmed by the jumbled deadlines and uncertainties.
Likewise, virtual collaboration amongst teams is also essential. In fact, a miscommunication in a virtual workstation is more likely to cause havoc than in a real workplace.
This is where our first tool, Trello comes in. The tool consists of a user-friendly board that may be divided into various columns resembling the processes each task has to pass through. The platform allows you to assign tasks using cards. These look like sticky notes, but you can add a variety of info such as the person responsible for the task, deadline, any special instructions, and even labels such as priority, non-priority, etc.
Given the benefits, Trello is a must-have for any virtual workspace.
Sending files through emails to different people and then waiting for their feedback is extremely cumbersome. Also, making amendments for various recipients separately sounds very daunting.
To solve the above dilemma and similar problems, Google Workspace provides a great one-stop-shop solution.
Apart from providing primary Gmail and search engines services, Google also provides a whole set of docs, sheets, slides, calendars, etc. One may easily edit and adjust the above in real-time and a team member with access to the company’s workspace will be able to see the changes.
Moreover, you can also use the google Meet and Chat apps for communication.
If your team requires frequent high-quality audio/video conferencing with a lot of participants, you should incorporate Zoom into your virtual workspace tools list.
With the ability to perform exceptionally well in even low bandwidth environments, Zoom can easily accommodate up to a hundred participants at once. Astonishingly, this powerful tool is compatible with every operating system.
While Trello is great for collaboration, a different tool for communication purposes is also crucial. For this purpose, Slack is a great tool. Although Google Workspace offers a chat app as well, the features slack provides are unrivalled. The reason for this is that the platform is purely dedicated to meeting the needs of corporate communication.
The tool allows one-on-one texting and also group discussions in what they call ‘channels’. If a detailed discussion on a particular subject is needed, a thread may also be created instead of throwing numerous messages all over a channel.
Moreover, the tool also allows easy integration with some Google apps and even Zoom. The platform itself also has a voice messaging and calling function. You can easily use the app on your desktop or smartphone.
The last tool on our list is a very unique one. Undoubtedly, communication, collaboration, work assignments, etc, are extremely crucial. But for the latter to work out well, one must first find the right talent and build a strong team.
This is when Worktually enters the picture. The platforms user-friendly and easy to navigate interface gives you access to top-notch talent in various professions seamlessly. Worktually flaunts two interfaces: one for employees and the other for employers. Individuals wishing to get registered on either side undergo optimum screening and testing processes to protect both sides of the contract.
You can easily get in touch with their support team to find suitable candidates for your vast organisational needs.