How To Conduct More Productive Meetings Remotely

July 20, 2021

How To Conduct More Productive Meetings Remotely

COVID has changed how people used to work, and companies chose to go remote when the pandemic limited our movements. When government restrictions limited us from going to the market, having fun in parks, or living a normal life, companies thought of devising a plan to continue their work from home. That is when the term ‘remote work’ became common.

It brought about many challenges in doing work and keeping the company together, and one of the main challenges was keeping every employee in the loop. An efficient team communicates well. Remote jobs are becoming common, especially now after the pandemic has changed the way most companies operate. Therefore, communication with your team on a higher level and making your employees feel connected is important.

You can make a tremendous difference by conducting regular meetings and connecting with your remote employees. This blog post mentions some top tricks by which you can conduct more productive and fruitful meetings with remote employees.

Try To Engage Everyone

Employees may lose interest in meetings where only the managers talk about the company and the goals they would like to achieve. This is one of the most common flaws companies make during remote meetings.

Therefore, it is advised that you try to engage everyone by asking for pitches and ideas regularly. You can also ask for their feedback or any issues they are facing. Such questions could include simple things such as, “What motivates you every day to work?” or “What did you do this week to make yourself happy?”. Such simple questions will help build better relationships among employees, and make them feel more connected to each other.

Use Different Tools

It might be challenging in the initial phases to manage team meetings. Many people struggle with being in the spotlight, showing their work and communicating with team members. However, it is up to you to encourage them. You can use a combination of different tools to help them showcase their work. For example, you can use TeamViewer and Skype or Slack to show work or product development as well as comment on each task.

Be Prepared

It is quite unprofessional to schedule a meeting for your employees and not have any key pointers for the meeting ready. Searching for your headphones, setting your internet connection, or coming late to the meeting not only bothers your employees but also gives an unprofessional impression. Therefore, it is important that you have a stable internet connection and your necessary devices ready so your employees don’t have to wait for you as they are also putting in their time.

Avoid Jumping Directly Into Business

It is good to be professional and talk about business. However, it can make your interaction quite boring and may make your employees feel under appreciated. So, instead of jumping directly into business and asking about what work they have done, start by asking them about their health, their family, and how everything is going on in their life. Having a small talk before beginning the professional talk will help you build a better connection.

Let Your Participants Contribute

Define goals for the meeting and make sure everyone agrees on them. This way, participants will feel more engaged and valued to be a part of the company. You can engage everyone at the end of the goal by asking some follow up questions. Examples of some questions you could ask include:

  • Are you happy with the goal?
  • Do you want to add anything?
  • If you could change anything, what would it be and why?
  • What interests you the most and why?
  • How can we make the company better?

Final Thoughts

One of the biggest tasks of remote meetings is to make them more productive and engaging. The above mentioned tips can help you conduct better meetings and keep every participant more present.

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